Payroll system flowchart

Payroll system Flowchart ( Block Diagram)

Keying Payroll Information in General Ledger — Use the information in the payroll register to compile a journal entry that transfers the payroll expense, all deductions, and the reduction in cash to the general ledger.

Sending Out Direct Deposit Notifications — If a company arranges with a local bank to issue payments directly to employee accounts, then a notification of the accounts to which payments are to be sent and the amounts to be paid must be assembled, stored on tape or other media, and sent to the bank.

Finally, fake employees can also be spotted by handing out checks directly to employees and having them show some form of identification before they Payroll system flowchart their checks.

Gather time cards, check time cards for compliance, contact supervisors regarding missing or questionable time cards, and manually calculate time cards. This system requires employees to run a badge through a time clock that can reject the scan if the employee is clocking in at the wrong time or attempting to work during an unauthorized overtime period.

Verifying Wage and Tax Amounts — Conduct a final cross-check of all wage calculations and deductions. This task is also subject to a high error rate and should be reviewed with care. The fast creating visualization for the structural data with the vector stencils from object libraries by using RapidDraw technology makes ConceptDraw PRO the first program in drawing flow data.

This system requires employees to run a badge through a time clock that can reject the scan if the employee is clocking in at the wrong time or attempting to work during an unauthorized overtime period.

Payroll software is very inexpensive, as it is now bundled with accounting software that costs just a few hundred dollars. This document is always prepared automatically by payroll suppliers or by in-house computerized Payroll system flowchart. You can also issue a list of people receiving paychecks to the department supervisors to see if any fake names or the names of departed employees crop up.

Calculating Applicable Taxes — The payroll staff must either use IRS-supplied tax tables to manually calculate tax withholdings or have a computerized system or a supplier determine this information.

This can involve a comparison to the same amounts for prior periods, or a general check for both missing information and numbers that are clearly out of line with expectations.

Further, the process flow assumes that the timekeeping database used by the time clock computer feeds directly into the in-house payroll software, which eliminates the keypunching of payroll data. Computerized Payroll Work Process Computerized payroll system is so popular—almost every company has at least a basic one.

If direct deposits are made, a remittance advice should still be printed and issued.

Cross-Functional Process Map Template

Cross-Functional Flowcharts visually illustrate relationships between the business processes and the functional units responsible for this processes. This system is most commonly found in very small organizations where the additional labor required to calculate wages and taxes is not too onerous for the small accounting staff.

You can avoid spending a lot of time understanding complex concepts as they get clear with different diagrams. Verifying Timecard Information — Whatever the type of data collection system used in the last step, the payroll staff must summarize this information and verify that employees have recorded the correct amount of time.

System Flowchart - Wage Calculation (payroll system) ( Flowchart)

Add these function into the chart at appropriate stages, such as putting calculating deductions after figuring total income for the period. Add these function into the chart at appropriate stages, such as putting calculating deductions after figuring total income for the period.

Read on… Payroll Process Flow in General Irrespective certain type of system used, in general, payroll process works through the follow sequential steps: Cross-Functional Flowcharts visually illustrate relationships between the business processes and the functional units responsible for this processes.

Types of Flowchart - Overview When designing a process or an instruction in clear and understandable way, you should consider creating a flowchart.

However, you can draw the chart by hand. Depositing Withheld Taxes — The employer must deposit all related payroll tax deductions and employer-matched taxes at a local bank that is authorized to handle these transactions.

Try to draw an illustrative and comprehensible diagram in ConceptDraw PRO describing the processes instead of writing complex long text and make sure how it is convenient. Steps that are done automatically should have a notation that explains they are done by the computerized system without manual input.

The CEO may be responsible for approving payroll before it is distributed.

Basic Flowchart Symbols and Meaning

Include information about collecting time cards, entering hours worked and calculating gross and net pay. As you can see on the chart, it does not mention the preparation of a direct deposit database that can be forwarded to a bank, since it is most unlikely that a company without means to calculate its payroll on a computer will be able to create the direct deposit database.

For instance, the payroll manager may need to approve new employees before they are added to the system. More comprehensive systems Payroll system flowchart can be used for large numbers of employees are more expensive, but are a cost-effective solution for large entities, of course.

Depending on your payroll system, there may be functions that are done automatically, such as calculating the amount of tax deductions, that should need to be included. The IRS imposes a rigid deposit schedule and format for making deposits that must be followed in order to avoid penalties. Second Area — The payroll staff must multiply hours worked by hourly pay rates to determine wages for the nonexempt employees and then use IRS-provided tax tables to determine the amount of taxes to withhold, plus the amount of matching taxes to be remitted by the company.

Add detail to your steps. Second Area — The payroll staff must multiply hours worked by hourly pay rates to determine wages for the nonexempt employees and then use IRS-provided tax tables to determine the amount of taxes to withhold, plus the amount of matching taxes to be remitted by the company.

Since there is an assumption of having no automated timekeeping system in place, two key controls are verifying total hours worked and obtaining supervisory approval of overtime hours worked.

Think of your flow chart as a cheat sheet: Depositing Withheld Taxes — The employer must deposit all related payroll tax deductions and employer-matched taxes at a local bank that is authorized to handle these transactions.

It could be, also, a good refresher for those who have been involved in payroll issues for a long time, but who have not updated their skills recently. Although some of the steps may not apply to each of the processes on a specific systemI do believe it gives a good feel for how a payroll is completed.Do you really want to delete this prezi?

Neither you, nor the coeditors you shared it with will be able to recover it again. Delete Cancel. Flowchart Examples. Uploaded by Joe Hight. Save. Flowchart Examples. For Later. save. Related. Info. Embed. Share. Print. Document Flowchart for the payroll processing system at No-Wear Products No-Wear Products-Payroll Employees in Functional Department Time Card Payroll Record Time Data Record Time Enter Time Data Process Payroll Changes.

Payroll process flowchart 1.

How Does Payroll Process Work (with Flowchart)?

DATA FLOW DIAGRAMS FOR A PAYROLL PROCESS 2. data Payroll change data GOVERNMENT AGENCIES HUMAN RESOURCES TIMEKEEPING MANAGEMENT BANK EMPLOYEES GOVERNMENT AGENCIES PAYROLL PROCESSING SYSTEM Tax report and payment Employee pay checks Payroll check Payroll report CONTEXT DIAGRAM FOR PAYROLL PROCESS.

Human Resources & Payroll Process Flowchart. Human Resources & Payroll Process Flowchart 1. HR & Payroll – Staffing L6 to L11 2. deactivated from the payroll (entered to the system) Social Insurance Specialist informs the Social Insurance Authority to terminatE employee’s social.

Do you really want to delete this prezi? Neither you, nor the coeditors you shared it with will be able to recover it again.

How to Make a Step-by-Step Flow Chart for a Payroll System

Delete Cancel. Payroll systems typically require a lot of conditional calculations, but not a lot of iteration. In that sense, their algorithms are fairly simple -- nothing as clever a quicksort or graph traversal, for example -- but the shear number of the dif.

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Payroll system flowchart
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